The Garden Club of Windham
Minutes of Board Meeting 10/24/2024
Virtual
Call to order – 6:04 pm, Barbara Wright and Jay Osborne, co-chairs, presiding
In Attendance – Faith Kenton, Jay Osborne, Daniel Phipps, Ursula Roskoski, Debbie Stoloff, Barbara Wright, Pam Wright.
Minutes of the Board meeting held on 9/11/2024 were unanimously approved; they had been posted on-line previously for members to access and read.
Purpose of the Meeting – The purpose of the meeting was for the board to vote on a purchase
which exceeded the $500 limit allowed for an individual to make on their own. The request of a
water purchase of $507 was made by Faith, as steward, for the High Street Hillside garden.
High Street Hillside Garden water delivery questions to consider:
There was lengthy discussion of several questions to consider:
Arguments made to postpone watering at this time included: the plants are in dormancy; upon an inspection today none of them appeared to be stressed; although dry on the surface there is some soil dampness several inches below the surface; the plants are mostly native plants and are handling the current conditions well.
Arguments in favor of watering included: there has been no rainfall for six weeks; plants can be stressed without obvious signs; the soil is dry; the money is available in the HSH garden account; the initial financial investment in the garden warrants the much smaller cost of providing the protection of a little extra insurance toward survival in the current stressful weather conditions of this visible and popular planting.
Faith moved that the Board authorize a 2900 cubic feet water delivery for $507 to the High Street Hillside garden, Debbie seconded the motion; vote was taken and passed unanimously. Note: Carole Williamson, by phone and previous to the meeting discussion, as she was unable to attend, was opposed.
Policy Review – Jay reviewed policy regarding open communication and requirements for board approval before taking independent action on several items, particularly money expenditure. He emphasized the importance of all board members to continue to engage in transparency on all issues of importance to the Garden Club.
Next Meeting – TBD
Adjourned – 7:15 pm
Respectfully submitted by Ursula Roskoski
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